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Vacation Bidding

Updated: September 12, 2019

See also: 2020 Vacation Guide 

   

2020 Flight Attendant Vacation Timeline

Vacation Timeline

Date

Time

Open Vacation Election Period

By September 25

 

Close Election Period

On October 15

By 0800 HDT

Begin First Vacation Bid Period

By October 23

 

Close First Vacation Bid Period

On October 31

By 0800 HDT

Post First Vacation Awards

By November 4

 

Begin Second Vacation Bid Period

By November 8

 

Close Second Vacation Bid Period

On November 16

By 0800 HDT

Post Second Vacation Awards

By November 20

 

Vacation Allocations Published

By November 24

 

Trades Awarded by Seniority

On November 30

 

Final Vacation Allocations Published

By December 4

 

Instant Trading Open

On December 5

 



Vacation Team Contact Information

Contact Information

Phone Number

United States

1-800-FLT-LINE (Option 5)

Frankfurt

0800-181-4245

Hong Kong

0800-96-5483

London

0800-89-6516

Narita

00531-12-4066

 

Flight Attendant Schedule Months for 2020

Listed below, by month, are the number of days in each month, and the new start and end dates for each Flight Attendant Schedule month for 2020: 

Month

Days

Operating Dates

Month

Days

Operating Dates

January

31

12/30/19 – 01/29/20

July

30

07/01/20 – 07/30/20

February*

31

01/30/20 – 02/29/20

August

30

07/31/20 – 08/29/20

March

30

03/01/20 – 03/30/20

September

31

08/30/20 – 09/29/20

April

31

03/31/20 – 04/30/20

October

30

09/30/20 – 10/29/20

May

31

05/01/20 – 05/31/20

November

31

10/30/20 – 11/29/20

June

30

06/01/20 – 06/30/20

December

30

11/30/20 – 12/29/20

*2020 is a leap year and includes February 29th

 

Vacation Accrual Letters

In CCS go to -> Vacation-> My Vacation, from here select “To view optional election, click here”.

The following information will be displayed: 

  • Your vacation accrual seniority date as of August 29, 2019 
  • Your 2020 base vacation accrual determined by your vacation accrual seniority date 
  • Your paid activity, by each quarter in the 2018-2019 Vacation Accrual Year to be used in determining your vacation accrual for the 2020 Vacation year 
  • Your 2020 vacation accrual days and hours 
  • For newly hired Flight Attendants, quarterly paid activity will not be shown 

Vacation Accrual & Reduction

With the exception of new hires, a Flight Attendant’s vacation accrual is based on completed years of service with the Company. 

Vacation accrual may be reduced based on: 

  • Paid activity within the vacation accrual year, and 
  • Leaves of absences taken during the accrual year. 

 

Base Vacation Accrual



A Flight Attendant will receive full vacation accrual (100%) if she/he has one hundred-twenty (120) hours or more of paid activity for the designated quarter during the 2018 - 2019 Vacation Accrual year as listed below. 

A Flight Attendant will receive fifty percent (50%) of vacation accrual if she/he has fewer than one hundred twenty (120) hours but at least sixty (60) hours of paid activity for the designated quarter during the 2018-2019 Vacation Accrual year as listed below. 

A Flight Attendant will accrue no vacation if she/he has fewer than sixty (60) hours of paid activity for the designated quarter during the 2018-2019 Vacation Accrual year as listed below. 

Newly employed Flight Attendants shall accrue one day of vacation for each full month of continuous employment during the remainder of the Vacation Accrual year after the date of their initial employment. If employed prior to the 15th of the calendar month, vacation credit shall be given for the full month.

VACATION ACCRUAL QUARTERS FOR THE 2018-2019 VACATION ACCRUAL YEAR

1st

2nd

3rd

4th

08/30/18 - 11/29/18

11/30/18 – 03/01/19

03/02/19 - 05/31/19

06/01/19 – 08/29/19

 

Vacation Reduction

A Flight Attendant on a leave of absence (except occupational), furlough or disciplinary suspension, will have her/his vacation accrual reduced by (1/12th) for each 30 days or major portion on a prorated basis. 

Flight Attendants may take (borrow) up to ten (10) vacation days from next year’s allotment. DAT taken during the accrual period of August 29, 2019 - August 29, 2020 will reduce the 2021 Vacation accrual on a day-for-day basis. Instructions on how to request DAT can be found in Chapter 15 of the Trip Trades & Adjustments Guide.

How does paid activity affect vacation accrual?

Your annual (base) vacation accrual will be reduced when the paid activity in each quarter of the Vacation Accrual year does not meet either the 60-hour – 119:59 hour or the 120 hour or greater metric for accrual as follows:

  • A Flight Attendant who completes one hundred twenty (120) hours or more of paid activity in each quarter of the Vacation Accrual Year, will receive full vacation accrual (100% of base vacation accrual).
  • A Flight Attendant who completes fewer than one hundred twenty (120) hours but at least sixty (60) hours of paid activity in each quarter of the Vacation Accrual Year, will receive fifty percent of vacation accrual (50% of the Base Vacation Accrual.)
  •  A Flight Attendant who completes fewer than sixty (60) Hours of paid activity for each quarter of the Vacation Accrual Year will accrue no vacation.

The following chart illustrates accrual based on Paid Activity:



Example #1 - Flight Attendant who did not receive full accrual based on paid activity and additionally was on a leave of absence 

The full accrual for a Flight Attendant with 30 completed years of service is 40 days. If the Flight Attendant has 120 hours or more of paid activity in each quarter, the accrual per quarter is: 10 days. 

  • Quarter 1 paid activity: 240 hours 100% quarterly accrual: (10 days) 
  • Quarter 2 paid activity: 270 hours 100% quarterly accrual: (10 days) 
  • Quarter 3 paid activity: 160 hours 100% quarterly accrual: (10 days) 
  • Quarter 4 paid activity: 115 hours 50% quarterly accrual: (5 days) 

The vacation accrual based on paid activity for the year is 35. 

The same Flight Attendant was also on a non-occupational leave of absence for 90 days during the third and fourth quarters of the vacation accrual year. The vacation accrual is reduced by 1/12 for each 30 days or major portion thereof – a total of 3/12 or 1/4 of the full 40 day accrual = 10 days. 

The vacation accrual based on reduction for leave(s) of absence is 30 days = 40 – 10 days. 

When a Flight Attendant’s base vacation accrual is reduced for both paid activity and leaves of absence, the greatest reduction will apply. Therefore, in the above example the Flight Attendant’s 40 days was reduced to 30 days.

NOTEWhen the base vacation for a Flight Attendant is reduced for both paid activity and leaves of absence, the greatest reduction is applied. In the above example, the 40-day vacation for the Flight Attendant is reduced to 30 days.

Refer to the Vacation Guide for the 

Reserve Letter Designators

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

DEC

A

B

A

B

A

B

A

B

A

B

A

B

 

Reserve (A/B) Rotation 

Reserve (A/B) Rotation is only applicable for Flight Attendants based at the following International locations: FRA, HKG, HNL, LHR, & NRT. The 2020 Reserve Letter Lists will be made available in your Base and on Flying Together. These lists are effective February 2020 through January 2021. 

Those Flight Attendants having their 5th anniversary as a Flight Attendant in 2020 will not have their ‘R’ status changed to an ‘A’ or ‘B’ until the month of their anniversary to become effective for bidding the following month. ‘A’ letter Reserve month are the odd months and ‘B’ letter Reserve months are the even months. 

Reserve (A/B) Rotation letter designator trades are requested in CCS 

To submit a trade, log into CCS then select Scheduling A/B Rotation Trade Request. Click on the New Request window and fill in the requested information including the desired effective date for the bid month/year and employee ID number of the Flight Attendant with whom you wish to trade. 

Trading A/B Rotation Letter Designator 

 Flight Attendants in an International Purser sub-base at these locations may only request an A/B Reserve Rotation letter designator trade with another Flight Attendant in that same International Purser sub-base.

 

Vacation Elections

The Vacation Election period opens by 0800 Home Domicile Time (HDT) on September 25, 2019 and closes at 0800 HDT on October 15, 2019 in order to provide the full twenty (20) day period to make elections required under the Contract. 

Once you know the number of days that you have accrued, if you choose to participate in the optional Vacation Election process, select the “Proceed to Vacation Election” button located in the bottom right corner of the accrual letter page. You may also choose not to make any selections in the Vacation Election process and skip this step. 

The vacation election screen will appear and you will be able to make the following selections: 

1. Buy Back Vacation Days. Partially accrued vacation days are not eligible. 

2. Defer vacation days to your 401(k) or UK Stakeholder Plan 

3. Elect Flex Vacation Days (paid or unpaid) 

 

Vacation Buy Back – Two Possible Programs 

Vacation days are “sold” back at a rate of 
three hours and fifteen minutes (3:15) of pay per day plus an incentive payment, which shall be determined and announced prior to the annual vacation bid. 

1. Annual Vacation Buy Back: The Company offers a vacation buy back option, which allows a Flight Attendant to take pay in lieu of accrued vacation. Flight Attendants must opt to “sell” at least six (6) full days of accrued vacation and partial days are not eligible. Those participating in the Buy Back program may not participate in the Flex program. 

Vacation days are “sold” back at a rate of three hours and fifteen minutes (3:15) of pay per day plus an incentive payment, which shall be determined and announced prior to the annual vacation bid. 

 

NOTE:  The rate of pay for Vacation buy back is based on your individual rate of pay as of 12/31/19. International Purser and Purser pay overrides are not included in your hourly rate of pay and are not applicable to Vacation Buy Back payments.

2. Monthly Vacation Buy Back: In addition, the Company may offer vacation buy back on a month-to-month or base-by-base basis. The Company will determine whether to offer an incentive payment for month-to-month or base-by-base vacation buy back. Vacation buy back will be awarded in base seniority order. 

Deferred 401(k) Contribution: 

Flight Attendants may elect to contribute a minimum of seven (7) days and a maximum of fourteen (14) days of paid vacation accrued for use in 2020 into their 401(k) savings plan account or UK Stakeholder Group Plan. 


Flex Vacation Program 

Flight Attendants may elect to take an additional seven days of Flex vacation. Flight Attendants taking Flex vacation will either take the additional seven days as unpaid vacation or elect to have one hour and fifty-four minutes (1:54) pay deducted from their earnings each month to pay for the Flex vacation week. Flight Attendants who opt for Flex vacation will have their first seven days of their earliest awarded vacation period designated as Flex. 

Once you have finished making your choices, select “Submit”. A confirmation page will display showing your 2020 elections. It is recommended that you keep a copy for your records. 

At any time while the vacation election period is open you can return to the vacation election page and change/update your selections. Once the election period is closed, changes can no longer be submitted.

Contractual Holidays 2020

Germany

Japan

Hong Kong

United Kingdom

United States

01/01

New Year’s Day

01/01

New Year’s Day

01/25

Chinese New Year

01/01

New Year’s Day

01/01

New Year’s Day

04/12

Easter

02/11

National Foundation Day

07/01

Handover Day

04/13

Easter Monday

07/04 Independence Day

10/03

Unification Day

05/04

Greenery Day

10/01

National Day

08/31

August Bank Holiday

11/26 Thanksgiving Day

12/25

Christmas

11/23

Labor Thanksgiving Day

12/25

Christmas

12/25

Christmas

12/25

Christmas

 

Vacation Bidding Rules

Flight Attendants will have an allocation of days available, by base, for viewing in CCS once the first round of bidding opens on October 23. Once the first round opens, Flight Attendants will be allowed to choose preferences regarding: 

1.    The number of days they want in each vacation period.

2.    The option to “date slide” the vacation, up to three days in either direction of the start/end dates to ensure they receive the maximum number of days utilizing their initial bids

3.    Accept fewer days for the vacation period by specifying the number of days by which the vacation is to be reduced.

4.    The start date for each vacation period.

Keep in mind, start dates are not pre-set. The vacation bid process will allow you to bid for any start date for a vacation period, if it fits within the month being bid, or complies with the rules for “crossing months.” It’s important to become familiar with the following vacation rules:

Flight Attendants may opt to split their vacation accrual into periods of not less than six days each. A Flight Attendant may have a maximum of five vacation periods. (Section 12.F.4.)

  •  A Flight Attendant who has 11 or fewer days of accrued vacation, must bid their entire accrual in a single block. (Section 12.F.4.)
  • A partial day of vacation accrual will be rounded up to a full day for the purpose of vacation bidding, but shall be paid as a partial day. A partial day is always the last of the vacation period in which it is awarded. All hours must be bid in the same round. (Section 12.F.5)
  •  When a Flight Attendant has a partial day vacation, she/he will be relieved of all duty for that entire day, including any trip assignment or Reserve duty. However, compensation for a partial vacation day will be paid on a pro-rata basis. For example, a 12 hour partial day will pay 50% of the 3:15 value of the vacation day
  •  A Flight Attendant may not bid more than 50% of their accrued vacation days, unless they have 11 or fewer days of accrued vacation. When a Flight Attendant has accrued an odd number of vacation days, the odd day may be added to the 50% maximum for the first round. For example, a Flight Attendant with 19 days of vacation may bid a maximum of 10 days in the first round. (Section 12.F.6.)


What Happens if I Don't Bid for Vacation

If a Flight Attendant does not submit a vacation bid in the first round of bidding, they will be considered a No Bid. No vacation will be assigned during the first round of vacation bidding. You will, however, be required to bid all of your accrued days in the second vacation bid round. If a Flight Attendant does not submit a vacation bid in the second round of bidding, she/he will automatically be assigned a vacation. Keep in mind, the vacation you are assigned will be after the second-round vacation awards have been completed for all Flight Attendants submitting a bid. The assigned vacation will be made in seniority order from December backward through January, with the largest block of days being assigned first.

What if My Bid is considered an Insufficient Bid?

When a Flight Attendant submits a vacation bid and is unable to hold any of her/his selections, she/he is considered an Insufficient Bid. In this instance, vacation is assigned in seniority order from December backward through January after that round of vacation has been awarded to all bidders. The assignment shall be based on the number of days in your bid with the largest block of days assigned first.

Unpaid Flex Vacation While on Reserve Status

Reserve Flight Attendants who opted to elect Unpaid Flex as part of their Vacation should be aware that any Reserve (R) days that fall within the unpaid Flex vacation period will reduce your Reserve line guarantee.

For example:

A Reserve Flight Attendant having opted for a 7-day Unpaid Flex Vacation is awarded a Reserve line in a 30-day schedule month having the contractual 12 days off. Three days of availability are included in the awarded vacation period. Each of these Reserve days is valued at 4:20. Once vacation is applied to the Reserve line, the three days of Reserve availability are dropped by vacation. The value of the Reserve line will be reduced by the value of the Reserve days dropped with vacation. In this case, 3 X 4:20 = 13 hours. The 78-hour Reserve minimum guarantee is reduced by 13 hours and will result in the Reserve’s new minimum being 65 hours (78 - 13 = 65 hours.)

This reduction in guarantee occurs only in those instances where the Reserve opted for the Unpaid Flexoption during the Vacation Election.

Partial Vacation Days

A partial day of vacation accrual is rounded up to full day for the purpose of vacation bidding and scheduling but will be paid as a partial day. The partial day is always the last day of the vacation period in which it is awarded.

Crossing Bid Months

A Flight Attendant may bid for a vacation period overlapping two bid months. However a Flight Attendant may not bid for a vacation period overlapping two scheduled vacation years. Flight Attendants may no bid a vacation that overlaps from December 2019 into January 2020.

The minimum vacation bid to cross from one month to the next is fourteen (14) full days. In order to cross months using 14, 15 or 16 daysmust meet the following rules:

  • There must be a minimum of four (4) full days in both months
  • Partial Vacation days cannot be counted as a full day.

To cross months using seventeen (17) days or more, the following rules must be met:

  • Both months must have a minimum of seven (7) full days in both months.
  • Partial Vacation days cannot be counted as a full day.


Date Slide

Flight Attendants have the option to ‘slide’ the vacation period up to three (3) days in either direction from the start date of the vacation period.

The vacation award will be based on the ability of the vacation award logic to award the vacation by sliding in the following sequence: original bid start date +1, -1, +2, -2, +3, -3.

  • If the bid slides into another month, the system will only process the slide that is valid. It will avoid that day that will leave less than four (4) days in one month on the 14, 15, 16 day vacation bid or less than seven (7) days in the 17 days or more bid. After the slide, the vacation must meet the cross bid month rules.
  • If none of the slide options can be awarded using the first bid choice, the process will be applied to the second bid choice and we be continued through all of the bid choices.


Reduce Vacation (Fewer Days Option)

Flight Attendants have the option of accepting ‘fewer days’ than that for which they bid under the following circumstances:

  • Must have accrued twelve (12) or more full vacation days.
  • Vacation will be based on the ability to award the longest stretch of available days within each bid choice according to the bidding rules.
  • The vacation will be reduced one day at a time up to the number of days specified.
  • The bid may be reduced to a minimum of six (6) days anywhere within the original bid.
  • If at least six (6) days of the first choice cannot be awarded, the processes will be applied to the second bid choice and will be continued throughout all of the bid choices.
  • When a Flight Attendant chooses to reduce days in Round #1, any un-awarded (reduced) vacation days are rolled over to Round #2.
  • When a Flight Attendant chooses to reduce days in Round #2, the reduced days are added to the last vacation period.
  • In the second round of bidding, the last vacation period cannot be reduced.


Combination (Date Slide and Reduce Days)

The award process will evaluate all options (Date Slide & Reduce Days) for the start dates specified prior to moving into your next vacation bid. (Refer to pages 13 & 14 in the 2019 Vacation Bidding Guide for examples.)

Transfers

A Flight Attendant who changes bases shall retain her/his vacation period(s). In the case of a new base opening, a Flight Attendant may be required to re-bid her/his remaining vacation days.

Vacations Encompassed by a Leave of Absence

Vacations Encompassed by a Leave of Absence shall be treated in the following manner:

  • The vacation may be left intact and the Flight Attendant will be paid for the vacation period, or
  • Permit a trade of vacations in accordance with the trading provisions of Section 12.C. The result is the removal of the original vacation period from the period of leave, or
  • A Flight Attendant scheduled for jury duty, or on medical leave or occupational leave or who is hospitalized due to illness or injury may, not later than one calendar day before her/his vacation begins defer the vacation until later in the Scheduled Vacation year.
    • Upon return to work, she/he will choose from available vacation periods.
    • If no vacation period is open and the deferred vacation was a paid vacation, the Flight Attendant will be paid for the deferred vacation at her/his rate of pay in the last month of the Scheduled Vacation year in which the vacation would have been taken.
    • A Flight Attendant will have the option to either carry unused vacation into the following vacation year under the terms of Section 12.C.8.d. or be paid for the vacation under the terms of Section 12.C.8.c.
    • A Flight Attendant must advise the Company of their election to carry unused vacation into the following vacation year no later than November 30. If no election is made by November 30, vacation will be paid out under the terms of Section 12.C.8.c.
    • The payment shall be made not later than their February 1 paycheck of the following year.
    • Flex Vacation cannot be carried into the following year.
  • If an election is made to carry over the deferred vacation days to the following Scheduled Vacation year
    • She/he will choose from available vacation periods after the vacation periods for that year have been awarded.
    • This provision may only be utilized once per Scheduled Vacation year.